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Philippe Creytens
Consultant | Google Workspace & Chrome OS Enthusiast | Automation Advocate | Helping Businesses Streamline Tech Solutions
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September 25, 2025
Most Google Workspace migrations donโ€™t fail because of tech. They fail because of ๐—ต๐—ฎ๐—ฏ๐—ถ๐˜๐˜€. A few weeks ago, I read a Reddit thread: โ€œMicrosoft 365 vs Google Workspace.โ€ Some hated the migration. Others were fine. But almost everyone struggled with the same problem: ๐—ก๐—ผ๐˜ ๐˜๐—ต๐—ฒ ๐˜๐—ผ๐—ผ๐—น๐˜€. ๐—ง๐—ต๐—ฒ ๐˜‚๐—ป๐—น๐—ฒ๐—ฎ๐—ฟ๐—ป๐—ถ๐—ป๐—ด. Old habits sabotage new systems ๐—ฒ๐˜ƒ๐—ฒ๐—ฟ๐˜† ๐˜€๐—ถ๐—ป๐—ด๐—น๐—ฒ ๐˜๐—ถ๐—บ๐—ฒ. Here are the 3 biggest traps I see in failed Workspace rollouts: 1) ๐—ง๐—ฟ๐—ฒ๐—ฎ๐˜๐—ถ๐—ป๐—ด ๐—š๐—บ๐—ฎ๐—ถ๐—น ๐—น๐—ถ๐—ธ๐—ฒ ๐—ข๐˜‚๐˜๐—น๐—ผ๐—ผ๐—ธ โ†’ Folders, flags, rules... frustration. 2) ๐—จ๐˜€๐—ถ๐—ป๐—ด ๐——๐—ฟ๐—ถ๐˜ƒ๐—ฒ ๐—น๐—ถ๐—ธ๐—ฒ ๐—ข๐—ป๐—ฒ๐——๐—ฟ๐—ถ๐˜ƒ๐—ฒ โ†’ Private silos, lost files, stalled collaboration. 3) ๐—ง๐˜‚๐—ฟ๐—ป๐—ถ๐—ป๐—ด ๐—š๐—ผ๐—ผ๐—ด๐—น๐—ฒ ๐——๐—ผ๐—ฐ๐˜€ ๐—ฏ๐—ฎ๐—ฐ๐—ธ ๐—ถ๐—ป๐˜๐—ผ ๐—ช๐—ผ๐—ฟ๐—ฑ โ†’ Attachments everywhere instead of real-time sharing. The fix? ๐—ฅ๐˜‚๐—ป ๐—ฎ๐—ป ๐—จ๐—ป๐—น๐—ฒ๐—ฎ๐—ฟ๐—ป๐—ถ๐—ป๐—ด ๐—ฆ๐—ฝ๐—ฟ๐—ถ๐—ป๐˜ ๐Ÿš€ For ๐Ÿฎ ๐˜„๐—ฒ๐—ฒ๐—ธ๐˜€, donโ€™t chase tech issues. Chase ๐—ผ๐—น๐—ฑ ๐—ต๐—ฎ๐—ฏ๐—ถ๐˜๐˜€: โ†’ Whoโ€™s still hoarding files in โ€œMy Driveโ€? โ†’ Whoโ€™s printing PDFs โ€œbecause we always did it this wayโ€? โ†’ Whoโ€™s emailing Docs instead of sharing them? Once those invisible routines surface, ๐—ฟ๐—ฒ๐—ฝ๐—น๐—ฎ๐—ฐ๐—ฒ ๐˜๐—ต๐—ฒ๐—บ ๐˜„๐—ถ๐˜๐—ต ๐—บ๐—ถ๐—ฐ๐—ฟ๐—ผ๐—ต๐—ฎ๐—ฏ๐—ถ๐˜๐˜€: โœ” Use ๐—น๐—ฎ๐—ฏ๐—ฒ๐—น๐˜€ + ๐˜€๐—ฒ๐—ฎ๐—ฟ๐—ฐ๐—ต instead of folders โœ” Use ๐—ฆ๐—ต๐—ฎ๐—ฟ๐—ฒ๐—ฑ ๐——๐—ฟ๐—ถ๐˜ƒ๐—ฒ๐˜€ by default โœ” ๐—ฆ๐—ต๐—ฎ๐—ฟ๐—ฒ ๐——๐—ผ๐—ฐ๐˜€, ๐—ฑ๐—ผ๐—ปโ€™๐˜ ๐—ฎ๐˜๐˜๐—ฎ๐—ฐ๐—ต ๐˜๐—ต๐—ฒ๐—บ After 20+ years in IT, hereโ€™s the truth: ๐—–๐—ต๐—ฎ๐—ป๐—ด๐—ฒ ๐—ถ๐˜€๐—ปโ€™๐˜ ๐—ฎ๐—ฏ๐—ผ๐˜‚๐˜ ๐˜๐—ผ๐—ผ๐—น๐˜€. Itโ€™s about ๐—ฟ๐—ฒ๐˜„๐—ถ๐—ฟ๐—ถ๐—ป๐—ด ๐—ต๐—ผ๐˜„ ๐—ฝ๐—ฒ๐—ผ๐—ฝ๐—น๐—ฒ ๐˜„๐—ผ๐—ฟ๐—ธ, ๐˜๐—ต๐—ถ๐—ป๐—ธ, ๐—ฎ๐—ป๐—ฑ ๐˜€๐—ต๐—ฎ๐—ฟ๐—ฒ. Most migrations fail because they stop at: โ€œHereโ€™s your login.โ€ The real question should be: โ€œ๐—ช๐—ต๐—ฎ๐˜ ๐—ป๐—ฒ๐—ฒ๐—ฑ๐˜€ ๐˜๐—ผ ๐—ฏ๐—ฒ ๐˜‚๐—ป๐—น๐—ฒ๐—ฎ๐—ฟ๐—ป๐—ฒ๐—ฑ ๐—ต๐—ฒ๐—ฟ๐—ฒ?โ€ If youโ€™re leading a migration, start with habits โ€” thatโ€™s where the transformation happens. ๐Ÿ’ก ๐—–๐˜‚๐—ฟ๐—ถ๐—ผ๐˜‚๐˜€ โ†’ Whatโ€™s the hardest habit your team struggled to unlearn?
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September 25, 2025
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Profile picture of Philippe Creytens
Philippe Creytens
Consultant | Google Workspace & Chrome OS Enthusiast | Automation Advocate | Helping Businesses Streamline Tech Solutions
13 days ago
PS Iโ€™m considering writing more on The Unlearning Sprint.โ€™ Would a short playbook on breaking old habits during migrations be useful?
Google Sheets vs. Excel: Itโ€™s Time to End the Debate If youโ€™re still comparing Google Sheets and Microsoft Excel, itโ€™s time to face the facts: Google Sheets has closed the gap, and in some cases, itโ€™s ahead of Excel. For years, Excel was the go-to for complex data analysis and financial modeling. But Google Sheets is no longer just a lightweight alternative. With robust features, real-time collaboration, and seamless integration within Google Workspace, Sheets is highly competitive and excels where Excel struggles. Collaboration Is Key Google Sheets was built for the cloud. Real-time collaboration, shared editing, and commenting are baked in. Whether youโ€™re working with a remote team or need instant feedback, Sheets makes it easy. In todayโ€™s work environment, the ability to collaborate without version issues is a game-changer that Excel still canโ€™t match. Simplicity That Works Some argue Excelโ€™s deep feature set makes it superior. But how often do most users actually need that complexity? For most tasksโ€”data analysis, project managementโ€”Google Sheets has all you need without the bloat. Plus, with Google Apps Script, you can automate workflows, create custom functions, and build applications within Sheets. Powerful Integrations Google Sheets excels at integrations. Pulling data from Google Analytics, connecting with other Google Workspace tools, or integrating with third-party apps is easy. The automation capabilities through Google Apps Script make Sheets a versatile solution, outpacing Excelโ€™s outdated VBA. Learning Tools to Master Google Sheets on Youtube Ben Collins - A Google Sheets expert who covers data analysis, advanced formulas, dashboards, and Apps Script. Perfect for beginners and advanced users. https://buff.ly/3X7cBoZ Learn Google Sheets A channel covering everything from basic to advanced features, including complex formulas and automation. https://buff.ly/3M7szZZ BetterSheets A niche channel offering creative tips and hacks for getting the most out of Google Sheets. https://buff.ly/3yFAuKU The Takeaway Itโ€™s tempting to hold onto the idea that Excel is the superior tool. But Sheets is cloud-native, scalable, and designed for modern workflows. Unless your work requires Excelโ€™s most advanced features, Google Sheets is more than capableโ€”and often better suitedโ€”to meet your needs. So, the next time someone tells you Excel is still king, just smile and know that youโ€™re already ahead of the curve. #GoogleSheets #Productivity #Collaboration #Automation #Cloud
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September 30, 2024